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Salary slip format: components, deductions and the wage slip rule

Updated: 14 November 2026

Make a salary slip

A salary slip format has three parts: who and which month, what was earned, and what was deducted, ending in the net pay credited to the bank. Under the Code on Wages, 2019, in force since 21 November 2025, employers must give wage slips, on paper or electronically, on or before paying wages.

Quick answer

  • Earnings: basic pay, dearness allowance (DA), house rent allowance (HRA) and other allowances.
  • Deductions: employee PF, professional tax where the state levies it, and income tax (TDS).
  • Employee PF is 12% of basic + DA; on the ₹25,000 statutory wage ceiling (from 17 September 2026) that’s ₹3,000 a month.
  • Net pay = total earnings − total deductions, also written in words.

Every line on a salary slip

PartLinesNotes
HeaderEmployer name and address, employee name, ID, designation, month, days paid, bank account (last digits only)Never print the full bank account or PAN number in shared copies
EarningsBasic, DA, HRA, conveyance or other allowances, overtime, bonusBasic + DA usually drives PF and gratuity
DeductionsEmployee PF, ESI if covered, professional tax, TDS, loan or advance recoveryOnly deduct what’s due and agreed
TotalsGross earnings, total deductions, net payNet pay also in words

Example

Earnings₹Deductions₹
Basic20,000Employee PF (12% of basic)2,400
HRA8,000Professional tax (Maharashtra)200
Other allowance7,000TDSas worked out
Gross35,000Deductions (before TDS)2,600

Net pay before TDS: ₹32,400, written as “Rupees Thirty-two thousand four hundred only”. Professional tax differs by state and is capped at ₹2,500 a year; some states and union territories, including Delhi, don’t levy it. Work out TDS with the Income tax calculator.

Mistakes to avoid

  • Totals that don’t add up. Recheck after every change, or let the generator total for you.
  • PF on the wrong base. It’s on basic + DA, not on gross.
  • Missing month or days paid. Banks and landlords look for these first.
  • Payslips as proof of income without bank credits: lenders usually also ask for bank statements or Form 16.

How to use the Salary slip generator

  1. Open the Salary slip generator and enter the company details and logo once.
  2. Fill in the employee details and the month.
  3. Add each earning and deduction. Totals and net pay update as you type, with the amount in words.
  4. Download the payslip as a PDF.

Related: how HRA exemption works and the gratuity formula.

Limits

The generator does not work out PF, ESI or TDS for you; enter amounts from your payroll. Professional tax and minimum wages differ by state. This is not legal or tax advice.

Sources

If this page and the official notice disagree, follow the notice.

FAQ

What is included in a salary slip?
Employer and employee details, the month, earnings (basic, DA, HRA, allowances), deductions (PF, professional tax, TDS) and net pay.
Is a salary slip mandatory?
Under the Code on Wages, 2019 (section 50(3) with rule 34), employers must give wage slips, electronically or on paper, on or before paying wages.
How is PF shown on a salary slip?
Employee PF is 12% of basic + DA. On the ₹25,000 statutory ceiling from 17 September 2026 it is ₹3,000 a month.
How much is professional tax?
It depends on the state and is capped at ₹2,500 a year. Maharashtra, for example, charges ₹200 a month on salaries of ₹10,000 and above. Delhi doesn’t levy it.
Can I use a salary slip as income proof?
It helps, but lenders and landlords usually also ask for bank statements or Form 16.

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